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Payment for Additional Services or Products Provided by Student or Temporary Employees

Policy
Purpose: 

Occasionally departments wish to compensate student or temporary employees for services or products that do not relate to their employment with the University. This policy outlines the parameters for such one-time payments.

Applies to: 

Student or temporary employees with active appointments.

Campus: 
Lawrence
Edwards
Parsons
Juniper Gardens
Yoder
Medical Center, Kansas City
Wichita
Salina
Topeka
Policy Statement: 

Campus departments may utilize the services or purchase the creative products of student and temporary employees by utilizing the additional payment process through Payroll Services with the prior approval of the Vice Provost for Administration and Finance.

This one-time payment process can be utilized only if the services or products are unrelated to the job that the student or temporary employee is performing for the department. Compensation to individuals providing services over a period of time, e.g., camp counselors and website designers, should be handled with appointments to payroll. Some examples of acceptable payments include performances that are not part of the student employee’s academic program and creative products of artwork or graphics.

Exclusions or Special Circumstances: 

This policy does not apply to students who are not KU employees or to faculty/staff with regular appointments. The Policy on Commitment of Time, Conflict of Interest, Consulting, and Other Employment applies to faculty/staff with regular appointments.

Contact: 

Vice Provost for Administration and Finance
250 Strong Hall
1450 Jayhawk Blvd.
Lawrence, KS 66045
785-864-4904
provost@ku.edu

Payroll Services
145 Carruth O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
785-864-4385
payroll@ku.edu

Department of Human Resources
103 Carruth-O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
785-864-4946
hrdept@ku.edu

Approved by: 
Provost and Executive Vice Chancellor
Approved on: 
Wednesday, March 30, 2011
Effective on: 
Friday, April 1, 2011
Review Cycle: 
Annual (As Needed)
Keywords: 
Additional pay, additional services, additional products
Review, Approval & Change History: 

03/12/2015: Made minor update to Contact Information.

03/11/2015: Changed policy owner from HR to Comptroller to accurately reflect policy ownership.

01/22/2015: Policy formatting cleanup (e.g., bolding, spacing).

03/30/2011: Approved by the Provost and Executive Vice Chancellor.

Personnel: Staff Categories: 
Compensation
Personnel: Student Employees Categories: 
Compensation

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