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Satisfactory Academic Progress Policy for Undergraduate Students

Policy
Purpose: 

To explain the Financial Aid Satisfactory Academic Progress policy and the associated appeal process for undergraduate students.

Applies to: 

Undergraduate Students, Faculty and Staff

Campus: 
Lawrence
Policy Statement: 

Overview:

To be eligible for student financial aid, a student must meet Satisfactory Academic Progress (SAP) standards. The Financial Aid and Scholarships office (FAS) has established guidelines (based on federal regulations) for evaluating a student’s progress, taking into consideration the cumulative KU GPA, the cumulative number of hours a student has attempted and completed (completion rate), and the maximum attempted hours for completing a degree. These standards will be reviewed at the end of each period of enrollment. 

First-time freshman are considered to be meeting SAP standards when they have been admitted into a degree-seeking program. Undergraduate students and students in the Master of Architecture program may continue to receive financial aid while meeting the minimum standards for Satisfactory Academic Progress. Non-degree seeking students are generally not eligible for federal financial aid. 

Minimum Satisfactory Academic Progress Standards for Undergraduate Students:

  • Maintain a minimum cumulative 2.0 KU GPA. The KU GPA includes all KU courses graded A-F.
  • Successfully complete a minimum of 67% of the cumulative hours attempted. Completion rate is calculated by dividing the total number of successfully completed hours by the number of attempted hours. All courses within the career will be evaluated.
  • Complete your degree within the maximum timeframe allowed for your program as measured in credit hours. The maximum credit hour limit includes hours attempted at KU, hours that have successfully transferred from any other postsecondary institution, and test credits regardless of whether you received financial aid for any/all of those hours.
    • Complete your 4-year undergraduate degree within 150% of the published length of the program (180 attempted hours for most degree programs).
    • Complete your subsequent degree within 240 attempted hours. Your prior degree must be conferred in order to be eligible for the subsequent degree maximum timeframe.
    • Complete your Professional Master of Architecture program within 270 attempted hours. The maximum attempted hour limit for this program includes undergraduate and graduate hours.

Academic progress is reviewed at the end of each semester (fall, spring, summer). Courses a student is enrolled in on or after the first day of the 50% refund period are reviewed. 

  • Courses marked “F,” “incomplete,” “no credit,” “dropped,” “withdrawn,” “no grade,” “waiting on grade,” and unposted grades are considered courses attempted, although not successfully completed.
  • Undergraduate courses successfully transferred from any other postsecondary institution, as well as test credits, are calculated as attempted and completed courses.
  • Repeated coursework will affect GPA as indicated in the University of Kansas Undergraduate/Graduate Catalog. All course repeat attempts will be included in the attempted hours.
  • Courses academically forgiven or retroactively withdrawn will continue to be evaluated as courses attempted, although not successfully completed. 

Financial Aid Warning:

If a student is not meeting SAP standards during an end of semester review for the first time, the student will be placed on financial aid warning for one semester. The student may continue to receive financial aid for that semester. If the student is not meeting the minimum SAP standards by the end of the next term in which the student enrolls, the student will become ineligible for financial aid.

Financial Aid Appeal Process:

If a student becomes ineligible for financial aid because minimum Satisfactory Academic Progress standards are not met, but feels that unique circumstances exist, the student may follow the appeal process outlined below.

Step One:

  • Schedule an appointment with a Financial Aid Counselor to discuss the situation.
  • If there are extenuating circumstances that have caused you to become ineligible for aid, you may be eligible to appeal. If you are eligible to appeal, the Financial Aid Counselor will provide an appeal form and instructions on how to complete the appeal process.

Step Two:

  • Complete and submit the appeal form along with all required documents to the FAS office by the deadline listed on the appeal form.​
  • The typed narrative should describe the extenuating circumstances.
  • This is also an opportunity for you to submit any supporting documentation, such as letters of academic support from professors, a letter of prognosis from a physician, police report, etc.
  • Academic plans/graduation plans should be on official letterhead or departmental advising form.

Step Three:

  • You can anticipate a decision from the Financial Aid Appeals Committee within 4 weeks, depending on the volume of appeals submitted.
  • Following the review of your appeal, you will be contacted via email.
  • If your appeal is approved, you will be instructed to contact the FAS office to meet with a Financial Aid Counselor to review and sign your financial aid contract.
  • If your appeal is denied, the email will indicate whether an appeal can be submitted in the future, including criteria you must meet to be eligible to submit a subsequent appeal.
  • Committee decisions are final and are not subject to further review.
Exclusions or Special Circumstances: 
Consequences: 

A student who does not meet the minimum requirements for Financial Aid Satisfactory Academic Progress will no longer be eligible for federal, state and most types of institutional financial aid.

Contact: 

Danielle Sullivan, Assistant Director
Financial Aid & Scholarships
785-864-5580
sullivan@ku.edu

Approved by: 
Stephanie Covington, Education Program Manager
Approved on: 
Tuesday, July 1, 2008
Effective on: 
Tuesday, July 1, 2008
Review Cycle: 
Annual (As Needed)
Keywords: 
Satisfactory Academic Progress
Review, Approval & Change History: 
12/20/2016 Fixed broken link
12/09/2016: Policy formatting cleanup (e.g. bolding, spacing).
12/02/2016: Revised by Danielle Sullivan- Made content changes in overview regarding completion rate requirements; expanded details of definitions in overview section; cleaned up formatting.  
08/14/2014: Revised by Danielle Sullivan.
02/11/2014 Revised by Danielle Sullivan.
05/13/2013: Revised by Stephanie Covington for end of spring 2013 semester review.
08/28/2012: Revised by Stephanie Covington.
10/06/2011: Revised by Stephanie Covington.
08/17/2011: Revised by Stephanie Covington.
07/08/2009: Written by Jeremy Early.
Academic Categories: 
Academic Work & Evaluations
Financial Categories: 
Student Financial Aid

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