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Emeritus/Emerita Status for Graduate Faculty

Policy
Purpose: 

To describe how faculty who are granted emeritus/emerita status upon retirement may continue to participate in graduate education.

Applies to: 

Faculty who hold Regular or Dissertation status on the Graduate Faculty at the time of retirement and who are granted emeritus/emerita faculty status by the University of Kansas.

Campus: 
Lawrence
Edwards
Policy Statement: 

When the University of Kansas awards a faculty member emeritus/emerita faculty status, the Office of Graduate Studies will automatically extend the faculty member’s Graduate Faculty privileges for three years post-retirement. These faculty members will hold Emeritus/Emerita status on the Graduate Faculty. A department may petition to extend Emeritus/Emerita Graduate Faculty status beyond the initial three-year period. To do so, an individual must demonstrate recent research activity and scholarly engagement with both the home department at KU and the wider field. Extensions may be granted for up to three years at a time.

Emeritus/Emerita Graduate Faculty status is intended to facilitate committee continuity for students already working with a retiring faculty member. During the first three-year period post-retirement, Emeritus/Emerita Graduate Faculty status provides for an extension of the Graduate Faculty privileges held at the time of retirement.

During this period, an emeritus/emerita faculty member who held Dissertation status on the Graduate Faculty at the time of retirement may:

  • Continue serving as a doctoral student's sole committee chair.
  • Serve as the Graduate Studies Representative on doctoral committees outside the emeritus/emerita faculty member's home department.
  • Chair master's committees.
  • Serve on thesis, dissertation, and examination committees.
  • Teach graduate courses (assuming the emeritus/emerita faculty member meets all Human Resource requirements for doing so).

During this period, an emeritus/emerita faculty member who held Regular status on the Graduate Faculty at the time of retirement may:

  • Co-chair doctoral committees with a faculty member who holds current Dissertation status.*
  • Chair master's committees.
  • Serve on thesis, dissertation, and examination committees.
  • Teach graduate courses (assuming the emeritus/emerita faculty member meets all Human Resource requirements for doing so).

After the initial three-year period, the department may request that any emeritus/emerita faculty member’s Graduate Faculty status be extended. All extensions will confer the privileges granted to faculty who held Regular status on the Graduate Faculty at the time of retirement.

In the event a department does not request an extension of Emeritus/Emerita status on the Graduate Faculty, the individual’s status will automatically convert to Special status.

Committee members with Emeritus/Emerita status on the Graduate Faculty may count as internal members, at the department's discretion.

Exclusions or Special Circumstances: 

*As stated in the policy governing Regular status on the Graduate Faculty, faculty members who have previously had Dissertation status removed may not serve as co-chairs on dissertation committees.

Graduate Studies will manage any exceptions to the policy outlined above. Departments must submit written exception requests to the Dean of Graduate Studies, detailing the exception requested and the extraordinary circumstances that have resulted in the request.

Contact: 

Graduate Studies
785-864-8040
graduate@ku.edu

Approved by: 
Senior Vice Provost for Academic Affairs
Approved on: 
Thursday, June 2, 2016
Effective on: 
Friday, June 3, 2016
Review Cycle: 
Annual (As Needed)
Keywords: 
Graduate Faculty Appointment, Emeritus Status, Master's Final Exam, Master's Thesis, Doctoral Comprehensive Oral Exam, Doctoral Final Oral Exam, Doctoral Dissertation
Review, Approval & Change History: 

06/03/2016: New policy added: Approved by Acting SVPAA Stuart Day on 2 June 2016. Entered by Amber Roberts Graham on 3 June 2016, effective immediately.

Academic Categories: 
Academic Work & Evaluations
Graduation & Degrees
Instruction
Promotion & Tenure
Personnel: Faculty/Academic Staff Categories: 
Departure
Performance
Promotion & Tenure
Recognition
Research and Sponsored Projects Category: 
Research and Sponsored Projects

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