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KU Libraries: Access, Circulation, and Request Services - Requirements for KU Students, Faculty, Staff, and Affiliates on the Lawrence and Edwards Campuses

Policy
Purpose: 

To report the enrollment, employment, identification, and login requirements for access, circulation, and request services provided by the University of Kansas Libraries for KU Students, Faculty, Staff, and Affiliates enrolled and/or employed on the Lawrence and Edwards Campuses.

Applies to: 

Members of the University community with access to the University of Kansas Libraries facilities, services, collections, and/or equipment on the Lawrence Campus including: 1) KU Undergraduate, Graduate, and Law students currently enrolled through the Lawrence and Edwards Campuses; 2) KU Faculty (including Lecturers), Unclassified Academic Staff, Unclassified Professional Staff, University Support Staff, and Affiliates (including Emeritus and Retirees) currently in active or leave status in Lawrence/Edwards Campus Human Resource records. This policy applies to collections and services in Anschutz Library, Gorton Music & Dance Library, Library Annex, Murphy Art & Architecture Library, Spahr Engineering Library, Kenneth Spencer Research Library, and Watson Library.

Campus: 
Lawrence
Contents: 

Chart reporting access, circulation, and request services and the requirements for KU Students, Faculty, Staff, and Affiliates to receive each service listed.

Policy Statement: 

Library Services

Requirements for KU Students, Faculty, Staff, and Affiliates

Library Catalog and Resource Discovery Accessible to all users for searching resources from Libraries’ website. Access to Libraries’ licensed electronic resources including databases, e-journals, and e-books requires login with KU Online ID and Password and current enrollment at or employment with the University of Kansas.
Off-campus access to KU Libraries licensed electronic resources including databases, e-journals, e-books Requires login with valid KU Online ID and Password and current enrollment at or employment with the University of Kansas.
Use of in-library workstations including access to KU Libraries databases, e-journals, and e-books Requires login with valid KU Online ID and Password.
Scan, print, copy Free scanning is available in most library locations; bring a USB flash drive to save scanned documents or send to your email account. Printing and copying requires a KU Card with active Beak ‘Em Bucks account and value in account. See Reproducing Library Materials for information about Kenneth Spencer Research Library.
Check out circulating library collections Requires valid KU Card and current enrollment at or employment with the University of Kansas. Cards are non-transferrable to another person. Borrowers who owe $80.00 or more in library charges will be blocked from checking out library materials until the balance due falls below that amount.
Online renewals of circulating library materials checked out six weeks or longer Requires current enrollment at or employment with the University of Kansas and login with the KU Online ID and Password, with the KU patron barcode and last name, or with Proxy barcode number and sponsor’s last name. Up to five online renewals are possible provided the items have not been requested by another library user, and the borrower owes less than $80 in library charges.
In person renewals of KU items Requires valid KU Card and current enrollment at or employment with the University of Kansas. Cards are non-transferrable to another person. Items may be checked out again if there are no waiting requests and borrower owes less than $80 in library charges.
Non-circulating collections Non-circulating collections including reference materials, closed stack collections, and many journal collections may be used only in the library. See also: Kenneth Spencer Research Library.
Place Recalls for items checked out to other borrowers (only items checked out for six weeks or longer may be recalled) Requires current enrollment at or employment with the University of Kansas and login with the KU Online ID and Password, with the KU patron barcode and last name, or with the Proxy barcode number and sponsor’s last name.
Retrieve from Shelf Service for items with Available status in Library Catalog Requires current enrollment at or employment with the University of Kansas and login with the KU Online ID and Password, with the KU patron barcode and last name, or with the Proxy barcode number and sponsor’s last name.
TripSaver Service for items with Available status in Library Catalog Requires current employment with the University of Kansas as Faculty, Staff, or Affiliate and a Lawrence Campus Mail delivery location and login with the KU Online ID and Password, with the KU patron barcode and last name, or with the Proxy barcode number and sponsor’s last name.
Home Loan Delivery Requires current enrollment at or employment with the University of Kansas and current residency in the United States outside of Douglas and Johnson counties in Kansas. Service is available for materials requested through Retrieve from Shelf, and in some cases for materials requested via WebRetrieve. Also requires login with the KU Online ID and Password or for Retrieve from Shelf requests with the KU patron barcode and last name, or with the Proxy barcode number and sponsor’s last name.
ILL and Document Delivery Services (through WebRetrieve login) Requires current enrollment at or employment with the University of Kansas and a valid email address recorded in Library records. Requires login with KU Online ID and Password or with the Proxy barcode number and sponsor’s last name to make requests on behalf of the proxy sponsor. Law Students, Faculty, and Staff receive ILL and Document Delivery services through the Wheat Law Library.
Renewal of ILL items borrowed from another library Interlibrary Loan items borrowed from another library cannot be renewed online. If the Interlibrary Loan book jacket indicates the item might be renewable, send email to illborr@ku.edu or call (785) 864-3960 before the due date to request a renewal. If the ILL item is renewed, the KU patron will be provided a new due date.
Kenneth Spencer Research Library Kenneth Spencer Research Library is open to all researchers including those not affiliated with KU or another academic institution. Collections must be used on-site in the library’s reading room. Library users need to register for a User Account in the Aeon system, present photo identification upon arrival in the library, and use the Aeon system to request library materials. The Proxy Borrower Card is not valid for services at Kenneth Spencer Research Library.
Proxy Borrower Cards Requires Proxy Sponsor to have valid KU Card and active status as KU Faculty, Graduate Student, Unclassified Staff, or University Support staff. Authorized Proxies may use the Proxy Borrower Card to request services on behalf of the Proxy Sponsor and must show the Proxy Borrower Card and personal KU Card or government issued photo ID to check out library materials on behalf of the Proxy Sponsor. The Proxy Sponsor assumes all responsibility for items checked out with the Proxy Borrower Card. The Proxy Borrower Card is not valid for services at Kenneth Spencer Research Library.
Online payments for library fines, fees, damage, and lost item replacement charges Requires login with valid KU Online ID and Password and availability of Visa, Master Card, Discover, or American Express to enter payments.
Exclusions or Special Circumstances: 

This policy does not apply to Wheat Law Library on the Lawrence campus or to the KU Medical Center libraries (Clendening, Dykes, and Farha).

Consequences: 

Individuals no longer enrolled at or employed with the University of Kansas will no longer qualify for library privileges at the same level described in this policy. The exceptions are that Emeritus and Retirees, as determined by Human Resource record status, and registered users at Kenneth Spencer Research Library, continue to qualify for library services as described in this policy.

Contact: 

University of Kansas Libraries
1425 Jayhawk Blvd.
Lawrence, KS 66045
Asking Questions about KU Libraries Policies and Procedures

Approved by: 
Assistant Dean of Libraries for Content and Access Services
Approved on: 
Monday, August 1, 2005
Effective on: 
Monday, August 1, 2005
Review Cycle: 
Annual (As Needed)
Background: 

Previously documented through KU Libraries website content.

Definitions: 

Current enrollment requirements apply to University of Kansas Undergraduate Students, Law Students, and Graduate Students, including Graduate Teaching Assistants and Graduate Research Assistants.

  1. Current enrollment is defined as enrolled at the University of Kansas for the current semester. New students have library privileges beginning with the first day of class for the first semester enrolled in classes.
  2. From mid-May through mid-August, enrollment for the summer session or the forthcoming fall semester (if enrolled for the previous spring) qualifies as current enrollment.
  3. To avoid a break in service following active summer session enrollment, the student must be enrolled for the forthcoming fall semester.
  4. From mid-December through mid-January, enrollment for the forthcoming spring semester qualifies as current enrollment (if enrolled for the previous fall).
  5. For students who have a lapse in enrollment, library privileges resume with the first day of classes for the next semester enrolled.
  6. Late enrollment will delay activation or re-activation of library privileges.

Current employment requirements apply to KU Faculty (including Lecturers), Unclassified Academic Staff, Unclassified Professional Staff, University Support Staff, and Affiliates (including Emeritus and Retirees).

  1. Current employment requires active or leave payroll status or active status as an Affiliate in the University of Kansas (Lawrence and Edwards Campuses) Human Resource records.
  2. Individuals with term appointments, including Lecturers, have access to library services while in active status on the University Payroll.

The Patron barcode for KU Students, Faculty, Staff, and Affiliates is the last 8 digits of the 16-digit number from the front of the most recently issued KU Card.

The Proxy barcode for Proxies requesting services for the Proxy Sponsor is the 6-digit number recorded on the Proxy Borrower Card.

Keywords: 
enrollment, employment, identification, login, patron, proxy
Review, Approval & Change History: 

01/06/2015: Added original policy approval and effective dates to the Contacts and Dates section.

12/15/2014: Added links to Related Policies.

11/26/2014: Published to the Policy Library.

11/17/2014: Revised, reviewed and approved for inclusion in KU Policy Library.

10/01/2012: Revised.

08/01/2009: Revised.

08/01/2008: Revised.

08/01/2005: Policy effective.

Information Access & Technology Categories: 
Information Access
Libraries Categories: 
Access, Circulation, and Request Services
Library Borrowing
Library User Responsibilities

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