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Resignation and Retirement Dates of Academic-Year Faculty

Policy
Purpose: 

To provide information about appropriate retirement or resignation dates for academic-year faculty who plan to retire or resign following the end of the academic year and for such faculty who are on phased retirement.

Applies to: 

Academic-Year (nine-month) Faculty

Campus: 
Lawrence
Edwards
Parsons
Juniper Gardens
Yoder
Topeka
Policy Statement: 

Academic-year (nine-month) faculty members who plan to retire or resign following the end of the academic year and who will be on summer leave must choose a resignation/retirement date between May 16 and July 31. Those who plan to retire or resign following the fall semester must choose a resignation/retirement date no later than December 31. Similarly, academic-year faculty members who enter into phased retirement agreements must choose a summer retirement date between May 16 and July 31 or a fall retirement date no later than December 31. Paid summer appointments for retiring or resigning faculty may extend through August 17.

The date of separation from the university by resignation or retirement must precede the start date of any employment at another institution, agency, or in the private sector.

Please note that state health insurance coverage ends the last day of employment. Therefore faculty members are encouraged to choose the last day of the month as the date of resignation or retirement. Those who are considering a mid-month date for resignation or retirement should consult first with Human Resources Management (HRM) Benefits regarding how that date will affect health insurance coverage for the remainder of the month following separation from the university.  

In accordance with Board of Regents Policy (II.C.14.a.iii) there is no mandatory retirement age for faculty and staff. To be eligible for certain statutory retirement benefits such as payment for unused sick leave, faculty and unclassified academic and professional staff may not retire prior to their fifty-fifth birthday, and those who seek to retire from age 55 to 59 must have ten years of service in a benefits-eligible position at a Regents institution or with the Board of Regents staff in order to be eligible for such benefits. Faculty and unclassified academic and professional staff who retire from benefits-eligible positions at age 60 or thereafter are not required to meet the 10-year service obligation.

Exclusions or Special Circumstances: 

Academic-year faculty who are subject to certain personnel actions, e.g., those who have received notices of non-reappointment or those who elect to retire or resign because of an impending disciplinary action, will be bound by the resignation date specified in the notice of non-reappointment or the disciplinary action.

Contact: 

Vice Provost for Faculty Development
785-864-4904
facultydev@ku.edu

Approved by: 
Provost and Executive Vice Chancellor
Approved on: 
Tuesday, July 3, 2007
Effective on: 
Tuesday, July 3, 2007
Review Cycle: 
Annual (As Needed)
Keywords: 
Termination of Employment, Resignation, Retirement, Notice, Non-Reappointment, Academic-Year Faculty, Phased Retirement
Review, Approval & Change History: 

06/26/2017: Added "no later than" to retirement deadline in policy statement.

02/22/2017: Fixed broken link to Board of Regents Policy Manual. 

10/30/2015: Revised dates in response to changes in the State Employee Health Plan and removed KUMC locations from policy application.

04/02/2015: Fixed broken link to Board of Regents Policy Manual.

12/17/2014: Policy formatting cleanup (e.g., bolding, spacing); fixed broken link to Board of Regents Policy Manual.

10/30/2014: Fixed broken link to Board of Regents Policy Manual.

07/10/2014: Policy language revised to clarify that faculty members must choose retirement dates between May 16 and August 2. This clarification was reviewed by General Counsel and approved by the Acting Vice Provost for Faculty Development.

07/09/2012: Reviewed for accuracy.

08/06/2009: Moved language from body of policy to “special circumstances” section and removed repetitive information.

07/03/2007: Approved by the Provost and Executive Vice Chancellor.

Personnel: Faculty/Academic Staff Categories: 
Departure

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