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Procedure
Guideline
Purpose: 

To establish process and guidelines for postdoctoral position descriptions; provides template for postdoctoral trainee position descriptions.

Applies to: 

Postdoctoral trainees on all KUMC campuses.

Campus: 
Medical Center, Kansas City
Wichita
Salina
Policy Statement: 

The Office of Postdoctoral Affairs provides a Postdoctoral Position Description Template to be used in the recruitment and hiring of postdoctoral scholars.  This template has been created by the Postdoctoral Advisory Committee with special consideration from the Human Resource Department and the Office of International Programs.  Faculty and administrators preparing to hire a postdoctoral scholar should visit the Faculty and Administrators page of the Postdoctoral Affairs website to obtain the most current template and tips for creating a position description.  When creating the position description it is important to remember that postdoctoral scholars are trainees.  Those being hired to serve as technicians or in other capacities, including supervision of others, should not be appointed as postdoctoral scholars.

The Office of Postdoctoral Affairs is available to support and assist in the creation of Postdoctoral Position Descriptions.  During the hiring process, the Human Resource Department will alert the faculty or administrator should their position description not comply with the template and guidelines set forth by the Office of Postdoctoral Affairs and the Postdoctoral Advisory Committee.  If the faculty or administrator wishes to continue in a noncompliant manner, the Vice Chancellor for Academic Affairs, Dean of Postdoctoral Affairs and Graduate Studies, and Office of Postdoctoral Affairs will be consulted to review the situation and provide guidance.

Guidelines for Postdoctoral Position Descriptions:

  • A Postdoctoral Scholar position is considered “entry-level” which the position description should reflect;
  • A postdoctoral scholar should not be an administrative supervisor for other postdocs, technicians, research assistants.  A postdoc may have mentoring duties or oversee experiments of the above-mentioned employees; however, the term “supervising” should be used carefully and explained thoroughly;
  • Supervision of graduate/undergraduate students and their research is appropriate for postdoctoral scholars;
  • Duties conducted under the supervision of the PI should be listed as such;
  • Professional Development must be included as a required element of a postdoctoral position, including regular participation in activities outside of the lab and participation in an Individual Development Plan (IDP).
Exclusions or Special Circumstances: 

The Office of Postdoctoral Affairs is available to support and assist in the creation of Postdoctoral Position Descriptions.  During the hiring process, the Human Resource Department will alert the faculty or administrator should their position description not comply with the template and guidelines set forth by the Office of Postdoctoral Affairs and the Postdoctoral Advisory Committee.  If the faculty or administrator wishes to continue in a noncompliant manner, the Vice Chancellor for Academic Affairs, Dean of Postdoctoral Affairs and Graduate Studies, and Office of Postdoctoral Affairs will be consulted to review the situation and provide guidance.

Contact: 

The Office of Postdoctoral Affairs
The Office of Postdoctoral Affairs and Graduate Studies
The Office of Academic Affairs and Graduate Studies
5015 Wescoe
​3901 Rainbow Boulevard
MS 1040
Kansas City, KS 66160
PostdoctoralOffice@kumc.edu
913-588-2369

Approved by: 
Vice Chancellor of Academic Affairs
Approved on: 
Thursday, November 12, 2015
Effective on: 
Friday, January 1, 2016
Review Cycle: 
Annual (As Needed)
Keywords: 
postdoc, postdoctoral, trainee, position description
Review, Approval & Change History: 

11/08/2016: Uploaded into Policy Library
04/19/2016: Vice Chancellor of Academic Affairs introduced procedure, guideline, and template at Faculty Assembly meeting, posted online and invited comments and feedback- none received
12/18/2015: Faculty Chair of the Postdoctoral Advisory Committee introduced the procedure, guideline, and template to postdoctoral community via the postdoctoral newsletter, posted online and invited comments and feedback- none received
11/12/2015: Vice Chancellor accepted recommended procedure, guideline, and template
09/30/2015: Postdoctoral Advisory Committee email comment and voting period ended, 15 of 19 members endorsed statement, 4 members did not participate
09/18/2015: Postdoctoral Advisory Committee reviewed draft of procedure, guideline, and template, suggested edits for clarity
07/10/2015: Postdoctoral Advisory Committee worked on draft of procedure, guideline, and template
05/22/2015: Members of Postdoctoral Advisory Committee presented research on position description issues and draft of position description template, committee discussed
11/13/2014: Postdoctoral Advisory Committee identified need for procedure, guidelines, and template in response to annual postdoc survey and feedback from administration, work began by committee members


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