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Transfer Coursework, Minimum Grade and GPA Calculation

Policy
Purpose: 

To define the minimum acceptable grade for transfer courses for undergraduate transfer students and to outline the steps for calculating GPAs for undergraduate transfer students.

Applies to: 

Undergraduate transfer students seeking admission to KU with transfer coursework

Campus: 
Lawrence
Policy Statement: 

Minimum Grade for Transfer Credit

Transferable credit may not be applied toward a degree in which a grade of D+ and below (or the equivalent grade) was earned.

If the course is otherwise transferable, grades of D+, D, D-, and F (or the equivalent grades) are used to calculate the cumulative transfer GPA.

Grades from all graded coursework (A-F), without respect to transferability, will be used to calculate the transfer admissions GPA for all entry terms prior to summer 2016. For entry terms summer 2016 and following, the cumulative transfer GPA will be used to determine admissibility.

If the course is otherwise transferable, transfer credit will be awarded for courses with grades of satisfactory/unsatisfactory, pass/fail, credit/no credit and similar. Students should be aware that some degree programs at KU may require that the sending institution’s policy on credit/no credit align with KU’s policy requiring a grade of C or higher for credit in order for the course to meet degree requirements.

Grades of satisfactory/unsatisfactory, pass/fail, credit/no credit and similar will not count in computing the transfer admissions or cumulative transfer grade point average

Calculation of Transfer Admissions GPA

The transfer admissions GPA is calculated by dividing the grade points earned in all coursework by the cumulative graded (A-F) credit hours.

If a student repeats a course at the same institution, KU will honor the course repeat policy in effect at the institution issuing the transcript. If a student repeats a course taken at one institution with an approved equivalent course from another institution, both grades will be used to calculate the transfer admissions GPA. Credit will be awarded only once for successful completion of a course and only the instance of the best grade for a transferable repeated course will count toward degree requirements.

Grades of satisfactory/unsatisfactory, pass/fail, credit/no credit and similar will not count in computing the admissions grade point average.

Calculation of Cumulative Transfer GPA

The cumulative transfer GPA is calculated by dividing the grade points earned in all transferable coursework by the cumulative transferable graded (A-F) credit hours.

If a student repeats a course at the same institution, KU will honor the course repeat policy in effect at the institution issuing the transcript. If a student repeats a course taken at one institution with an approved equivalent course from another institution, both grades will be used to calculate the cumulative transfer GPA. Credit will be awarded only once for successful completion of a course and only the instance of the best grade for the repeated course will count toward degree requirements.

Contact: 

Lisa Beck
Associate Director of Operations
Office of Admissions
KU Visitor Center
785-864-5136
lisabeck@ku.edu

Approved by: 
Senior Vice Provost for Academic Affairs; Vice Provost for Enrollment Management
Approved on: 
Friday, April 26, 2013
Effective on: 
Friday, August 1, 2014
Review Cycle: 
Annual (As Needed)
Keywords: 
Transfer, GPA, admissions,
Review, Approval & Change History: 

03/24/2016: Revised the sentence regarding courses in which the student received a grade of D+ or below to reflect current practice.

09/17/2014: Updated Contact information, minor formatting adjustments.

04/26/2013: Approved by Senior Vice Provost for Academic Affairs Sara Rosen and Vice Provost for Enrollment Management Matt Melvin.

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Academic Categories: 
Academic Work & Evaluations
Admission to KU

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