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Time Limits on Appointments of Graduate Teaching Assistants (Effective starting Fall 2011)

Policy
Purpose: 

To set forth standard time limits on GTA appointments.

Applies to: 

Graduate Teaching Assistants with active appointments during the academic year.

Campus: 
Lawrence
Policy Statement: 

The University of Kansas, Lawrence, has established limits on appointments to graduate teaching assistantships (summer appointments excluded) as specified below. Departments may establish shorter limits if appropriate to their programs. In determining whether a person has met the limit described here, all semesters served as a GTA within any department of the University shall be counted.

A student who is admitted to a graduate degree program to obtain only a master’s degree is limited to six semesters of GTA appointments.

A student who is admitted to a graduate degree program to obtain only a doctorate is limited to ten semesters of GTA appointments.

A student who is admitted to a graduate program to obtain both master’s and doctoral degrees is limited to twelve semesters of GTA appointments.

In no case may a GTA appointment exceed the limits indicated here. No GTA may be appointed in excess of twelve semesters.

In accordance with the provisions of the Memorandum of Agreement (MOA) between the University of Kansas and the Board of Regents and the Kansas Association of Public Employees, a GTA who has exhausted the semester limits may be considered for appointment as a lecturer.

Exclusions or Special Circumstances: 

This policy does not apply to summer session GTA appointments.

Semesters in which a student’s sole appointment was as a graduate research assistant (GRA) do not count against the GTA-semester limit.

All GTA appointments are made pursuant to the provisions of the MOA.

Contact: 

For professional schools)
Office of Graduate Studies
213 Strong Hall
1450 Jayhawk Blvd.
Lawrence, KS 66045
785-864-8040
graduate@ku.edu

College of Liberal Arts & Sciences
College Office of Graduate Affairs (COGA)
108 Strong Hall
1450 Jayhawk Blvd.
Lawrence, KS 66045
785-864-1784
coga@ku.edu

Department of Human Resources & Equal Opportunity
103 Carruth-O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
785-864-4946
hrdept@ku.edu

Approved by: 
Provost and Executive Vice Chancellor
Approved on: 
Monday, June 1, 1998
Effective on: 
Monday, August 1, 2011
Review Cycle: 
Annual (As Needed)
Keywords: 
Semester limit, appointment limit, GTA appointments
Review, Approval & Change History: 

06/17/2016: Technical edits for compliance with gender neutralization initiative; annual cleanup and maintenance. - ARG

The original policy on time limits on appointments of graduate teaching assistants was promulgated by the Provost and Executive Vice Chancellor in a memorandum dated June 1, 1998, and was effective on that date.  An updated policy statement and procedures were approved by Provost and Executive Vice Chancellor and were added to the Policy Library on February 10, 2009, and is effective until the start of the fall 2011 term.  This revised policy was approved by Provost and Executive Vice Chancellor Jeffrey S. Vitter on December 11, 2010; it is effective for the 2011-2012 academic year and for all subsequent years.

Personnel: Student Employees Categories: 
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